Minutes of the Previous Meeting
Commission Meeting Minutes
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Meeting No. 1916
Wednesday, January 20, 2010
1:00 PM
Committee Room 2, 2nd Floor
Toronto City Hall
100 Queen Street West
A meeting of the Toronto Transit Commission was held in Committee Room 2, 2nd Floor, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Wednesday, January 20, 2010 commencing at 1:10 p.m.
A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Augimeri, S. Bussin, S. Hall, R. Moeser, A. Perruzza, B. Saundercook (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel - Legal), B. Ross (Director – Corporate Communications), S. Blakey (Executive Director – Human Resources), M. Roche (Chief Financial Officer), M. Stambler (Manager – Service Planning), A. Smith (Chief Marketing Officer), S. MacDonald (Manager – Materials & Procurement), D. Garisto (Manager – Property Development), S. Ghaly (Program Manager – Transit City), K. Lee (Assistant General Secretary) and F. Stanois (Co-ordinator – Corporate Secretariat Services) were present.
A. Giambrone was in the Chair.
D. Lawson (Supervisor – Architectural & Communications – Spadina Subway Extension Department) was present for Item 2(b).
Declaration of Interest - Municipal Conflict of Interest
NIL
Minutes of the Previous Meetings
Commissioner Saundercook moved that the Commission approve the minutes from Meeting no. 1915 and that the Chair and General Secretary be authorized to sign the same.
The motion by Commissioner Saundercook carried.
Business Arising Out of Minutes
NIL
Committee of the Whole Resolution
a) Committee of the Whole – Wednesday, February 17, 2010
Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Wednesday, February 17, 2010 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.
The motion by Vice-Chair Mihevc carried.
Public Presentations
a) Report No. 8(a) – Transit City Implementation – The St. Clair Project Experience
Chair Giambrone moved that the Commission waive section 13a of the procedural By-law to hear deputations on report no. 8(a) from councillor Denzil Minnan-Wong and councillor Cesar Palacio, City of Toronto, as they did not meet the registration deadline of 12:00 noon the day before the meeting.
The motion by Chair Giambrone carried, with two-thirds of the members present voting in favour.
David Fisher
Helen Riley
(Submitted brief)
Councillor Denzil Minnan-Wong
City of Toronto
Hamish Wilson
(submitted brief)
Councillor Cesar Palacio
City of Toronto
The Commission received the deputations for information.
(See report no. 8a for minute)
b) Report No. 15 - 501 Queen Streetcar Route: Final Recommendations
Marcel Ekelschot
Candy Factory Lofts
Hamish Wilson
(Submitted brief)
The Commission received the deputations for information.
(See report no. 15 for minute)
Notice of Motions
NIL
Motions Without Notice
NIL
Items of Which Notice has Previously Been Given
NIL
Items Deferred From Last Meeting to Permit Debate/Public Presentation
NILReports with Confidential Attachments (Committee of the Whole)
Presentations
Budget Matters
NIL
Procurement Authorizations
Procurement Authorization Amendments
NIL
Notice of Awards
NIL
Service Matters
NIL
Other Business
- The word ‘travel’ in sentence two of section 4.1 be struck out and replaced with ‘transportation and hotel’ so that the sentence now reads, “transportation and hotel expenses incurred by Commissioners shall be paid according to the City of Toronto reimbursable guidelines.”
- References to the word ‘employee’ in section 4.2.4 be struck out and replaced with ‘employee/commissioner’.
- The words ‘for airfare and hotel costs’ be added to the end of the sentence in section 9.6 so that the sentence now reads, “TTC Commissioners will be subject to City of Toronto eligibility criteria and reimbursable guidelines for airfare and hotel costs”.
New Business
Correspondence
- Minimize the impact to areas scheduled for transit construction;
- Establish a defined process for communication to residents in advance of construction; and
- Develop interim measures during the construction process to minimize the impact to local business owners and residents;
- Noting that TTC has appointed a dedicated project manager and dedicated community liaison officer for the Sheppard East Lrt, that has met Sheppard East Village Business Improvement Area (SEVBIA) a number of times and will continue to do so; and
- Noting that transit city updates to the commission will be provided to all city councillors.”
- The 2015 Pan American and Parapan American Games will involve competitions in 40-to-50 sports at more than 50 venues throughout Toronto and the Golden Horseshoe from July 10 to July 26, 2015;
- Many of the events within the City of Toronto will take place at existing facilities in Downtown Toronto and Exhibition Place -- locations which are already well-served by transit;
- A new Pan American Aquatics Centre and Canadian Sport Institute of Ontario facility will be constructed at the University of Toronto Scarborough (UTSC), and improved transit facilities will be required to effectively serve this new sports complex;
- At this time, the TTC’s priorities remain the state-of-good-repair work required to upgrade, modernize, and increase the capacity of the Scarborough RT in advance of the games, as well as proceeding with the priority Transit City light rail projects – such as the Sheppard East LRT line -- which will also provide service to events in Scarborough;
- The planned Scarborough-Malvern LRT line would provide excellent direct service to the venues planned at UTSC, as well as providing excellent service to this expanding major educational institution, but the construction of this line is not included in Metrolinx’s near-term funding priorities;
- A new athletes’ village is planned for the West Don Lands area, which will be served by a new streetcar line planned for Cherry Street;
- Based on the experience of other cities that have hosted major international sporting events such as the Pan American Games and the Olympics, it will likely be necessary for the TTC to temporarily expand its bus fleet and operator staffing to provide the capacity needed to serve some of the non-central event venues; this could be accomplished through various means such as advancing the timing of a future bus order, and then retiring older buses after the games;
- The host corporation for the games is to be established early in 2010 and they will create a business plan (likely in early 2011) and a Pan American Transport (PAT) organization to coordinate transportation requirements for the entire event. until these steps have been taken the TTC will not be in a position to develop detailed or specific service or fleet plans for the events or venues;
- TTC staff will provide update reports on transit requirements and plans for the 2015 Pan Am Games as new information becomes available; and
a) Ngo v. TTC – Settlement Authority
The Commission:
1. Approved the confidential recommendations regarding settlement of the above action in attachment 1; and
2. That the contents of confidential attachment 1 remain confidential in their entirety as it contains advice which is subject to solicitor-client privilege.
a) International Benchmarking of Subway Costs and Performance
Rick Cornacchia, General Manager – Operations, gave an overhead presentation with respect to the above matter.
The Commission received the presentation and report for information.
b) Toronto-York Spadina Subway Extension Project – Finch West Station – Approval of Conceptual Design
David Lawson, Supervisor – Architectural & Communications, Spadina Subway Extension Department, gave a PowerPoint presentation with respect to the above matter.
The Commission received the presentation for information and approved the recommendation contained in the staff report, as listed below:
“It is recommended that the Commission approve the conceptual design for Finch West Station which will be presented through the public consultation process.”
a) Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period November 1, 2009 to November 30, 2009
It is recommended that the Commission receive this report for information. It lists Expenditures ($1,000,000 up to $5,000,000) for the period November 1, 2009 to November 30, 2009 which were approved by the Chief General Manager.
Received
a) Transit City Implementation – The St. Clair Project Experience
It is recommended that the Commission:
1. Receive “Getting it Right” Lessons from the Implementation of the St. Clair Streetcar for the Implementation of Transit City and direct TTC staff to incorporate the lessons learned from the implementation of the St. Clair Streetcar into the Transit City project delivery;
2. Request that this report be provided to the St. Clair Transit Community Liaison Committee for comment; and
3. Provide this report to the Toronto City Manager for information.
Approved
b) Etobicoke-Finch West LRT Implementation
Commissioner Hall moved that the recommendation contained in the staff report be struck out and replaced with the following:
“That the Commission direct staff to proceed with the design, tender and award of enabling works for the Etobicoke-Finch West LRT consisting of the modification of the bridges over the West Don River, east of Dufferin Street, and over the Humber River, at Islington Avenue, for construction starts in 2010.”
Commissioner Perruzza moved that a recorded vote be taken on the foregoing motion.
In favour: Chair Giambrone, Vice-Chair Mihevc, Commissioner Augimeri, Commissioner Bussin, Commissioner Hall, Commissioner Moeser, Commissioner Perruzza, Commissioner Saundercook.
The motion by Commissioner Hall carried unanimously.
Chair Giambrone moved that the report be approved, as amended.
The motion by Chair Giambrone carried.
c) Outstanding Commission Items
It is recommended that the Commission receive for information, the updated list of outstanding Commission items for the period up to and including the meeting of December 16, 2009.
Received
d) Senior Management Review of the Safety System Minutes of September 29, 2009
It is recommended that the Commission receive for information, the minutes of the September 29, 2009 Senior Management Review of the Safety System.
Received
e) TTC Corporate Policy Review – Policy 13.8.4 Corporate Travel
Chair Giambrone moved the following revisions to the amended policy, as listed below:
The motion by Chair Giambrone carried.
a) Communication dated January 11, 2010 - Commissioner Peter Milczyn re: TTC Customer Service
Chair Giambrone moved that Commissioner Milczyn’s communication be considered within the context of item c-1.
The motion by Chair Giambrone carried.
(See item c-1 for minute)
C-1 Chair Adam Giambrone and Chief General Manager Gary Webster regarding customer service.
The Commission received the communication and adopted, in principle, the initiatives set out in the correspondence.
C-2 Councillor Mark Grimes, City of Toronto, requesting the TTC review reinstating the 507 Long Branch streetcar route.
The Commission received the communication and referred the correspondence to staff for report back to the commission.
(Also see report no. 15 for minute)
C-3 City Clerk’s Office regarding a Scarborough Community Council Report on the matter of the Sheppard East LRT which was considered by City Council at it’s meeting of November 30, December 1, 2, 4 and 7, 2009.
Commissioner Moeser moved that:
“The Commission receive the request from Toronto Council and continue to support, in principle, the TTC’s on-going efforts to:
The motion by Commissioner Moeser carried.
C-4 Joe Clark regarding a TTC breach of Human Rights ruling on stop announcements.
The Commission received the communication for information and referred the correspondence to staff for consideration.
C-5 Borden Ladner Gervais LLP regarding the entrance connection fee at 4759-4789 Yonge Street at Sheppard Avenue East.
The Commission received the communication for information and referred the correspondence to staff for consideration.
C-6 Bob Kinnear, President/Business Agent, ATU Local 113, regarding special transit passes for the Second World War and Korean War Veterans.
The Commission received the communication and referred the issue to staff to invite Mr. Kinnear to the next meeting to depute on the matter if he so chooses.
(See report no. 13 for minute)
C-7 Chair Giambrone submitted a petition on behalf of the Kingston Galloway – Orton Park Action for Neighbourhood Change Group regarding the TTC fare increase.
The Commission received the petition for information.
Supplementary Agenda
11. Reports with Confidential Attachments (Committee of the Whole)
a) Project Labour Agreement – Transit City
It is recommended that the Commission:
1. Approve the recommendation contained in the Confidential Attachment.
2. Authorize the release of the information contained in the Confidential Attachment upon execution of any subsequent project labour agreement.
Approved
12.Procurement Authorization Amendment – Consultant Design Services – Union Subway Station Second Platform and Concourse Improvements – Contract U85-6
It is recommended that the Commission authorize Contract Amendment No. 7 to AECOM Canada Ltd. (AECOM) in the amount of $4,125,503 for the completion of detailed design and support during construction for the Union Subway Station Second Platform project, increasing the total upset limit amount to $12,000,000 from $7,874,497.
Approved
13.Special Transit Passes for the Second World War and Korean War Veterans
It is recommended that the Commission approve a program to provide free transportation to Canadian Veterans of the Second World War and Korean War pending adequate funding by an external source to overcome the revenue shortfall that would result.
Approved
14. 2009 Ridership Final Results
Vincent Rodo, General Manager – Executive Branch & General Secretary, gave an overhead presentation with respect to the above matter.
The Commission received the presentation and report for information.
15. 501 Queen Streetcar Route: Final Recommendations
It is recommended that the Commission approve the following recommendations for the 501 Queen Streetcar Route:
1. Implement the “Step Forward Strategy” Monday to Friday from 12 to 8pm;
2. Investigate the opportunity to apply the “Step Forward Strategy” to other routes; and
3. Continue to work with the City of Toronto regarding a Transit supportive Traffic Management Plan.
Approved
16. Public Transit for the 2015 Pan Am Games
The Commission approved the recommendation contained in the staff report, as listed below:
“It is recommended that the commission:
1) Note that:
2) Forward this report to the City Manager’s Office and Metrolinx for information.”
Vice-Chair Mihevc moved that Commissioner Saundercook, with Commissioner Moeser as an alternate, be appointed as the commisSion’s representative for the TTC and to attend appropriate meetings and report back to the Commission, as needed, on activities related to the Pan Am Games that will affect the TTC.
The motion by Vice-Chair Mihevc carried.
The meeting adjourned at 3:55 p.m.
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