Minutes of the Previous Meeting
Commission Meeting Minutes
Meeting No. 1913
Thursday, October 29, 2009
1:00 PM
Committee Room 1, 2nd Floor
Toronto City Hall
100 Queen Street West
A meeting of the Toronto Transit Commission was held in Committee Room 1, Toronto City Hall, 100 Queen Street West, Toronto, Ontario on Thursday October 29, 2009 commencing at 1:10 p.m.
A. Giambrone (Chair), J. Mihevc (Vice-Chair), M. Augimeri, S. Bussin, S. Hall, P. Milczyn, R. Moeser, A. Perruzza, B. Saundercook (Commissioners), G. Webster (Chief General Manager), R. Cornacchia (General Manager - Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel - Legal), B. Ross (Director - Corporate Communications), S. Blakey (Executive Director - Human Resources), M. Roche (Chief Financial Officer), A. Smith (Chief Marketing Officer), S. MacDonald (Manager - Materials & Procurement), S. Ghaly (Program Manager - Transit City), K. Lee (Assistant General Secretary) and A. Patrone (Acting Co-ordinator - Corporate Secretariat Services) were present.
A. Giambrone was in the Chair.
C. Jeffries – Director – Employment Services was present for Item No. 2(b).
D. Lawson (Supervisor - Architectural & Communications) was present for Item No. 8(a).
Declaration of Interest - Municipal Conflict of Interest
Minutes of the Previous Meetings
Commissioner Saundercook moved that the Commission approve the minutes from meeting no. 1912 and that the Chair and General Secretary be authorized to sign the same.
The motion by Commissioner Saundercook carried.
Business Arising Out of Minutes
Committee of the Whole Resolution
a) Committee of the Whole - Tuesday November 17, 2009
Vice-Chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Tuesday November 17, 2009 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.
The motion by Vice-Chair Mihevc carried.
Public Presentations
a) Report No. 2(c) - TTC Capital Budget Update
Councillor Howard Moscoe
City of Toronto
(Submitted Brief)
Ann-Marie Nasr
City of Toronto Planning - Project Manager
John Fox
Toronto Community Housing Corporation
The Commission received the deputations for information (see report no. 2c for minute).
Notice of Motions
NIL
Motions Without Notice
NIL
Items of Which Notice has Previously Been Given
NIL
Items Deferred From Last Meeting to Permit Debate/Public Presentation
NILReports with Confidential Attachments (Committee of the Whole)
Presentations
Budget Matters
Procurement Authorizations
Procurement Authorization Amendments
Notice of Awards
Service Matters
NIL
Other Business
New Business
NIL
Correspondence
(a) Toronto-York Spadina Subway Extension - Memorandum of Understanding with York University Regarding Property Acquisition
The Commission:
1. Approved the confidential instructions to staff outlined in attachment 1; and
2. Authorized the release of the confidential information and recommendations in attachment 1 upon entering into a final settlement with York University (“York U”) to the satisfaction of the Chief General Manager and General Counsel, but no earlier than the commencement of revenue service for the Toronto-York Spadina Subway Extension Project (“TYSSE” or “Project”).
(b) Retail Sales Tax Appeals - Status Update
The Commission:
1. Received for information the confidential attachment; and
2. Approved that the contents of the confidential attachment remain confidential in their entirety as it contains advice which is subject to solicitor-client privilege.
(c) Leasing of 40 Carl Hall Road, Downsview Park
The Commission:
1. Approved the execution of an agreement with Parc Downsview Park Inc. for the lease of a warehouse facility for the storage of TTC inventory material commencing January 1, 2010 for a term of two years at the total estimated cost of $1,400,000 (including an allowance for hydro) plus GST subject to terms and conditions acceptable to the Chief General Manager, General Secretary and General Counsel; and
2. That the information contained in the confidential attachment not be released until such time as the lease, including any amendments, between the Toronto Transit Commission and Parc Downsview Park Inc. for the premises at 40 Carl Hall Road is executed.
a) CUTA Transit Vision 2040: Setting Course for the Future
Michael Roschlau, President and CEO - CUTA, gave a PowerPoint and video presentation with respect to the above matter.
The Commission received the presentation for information.
b) 2008 - 2009 Diversity Update
Christine Jeffries, Director - Employment Services, gave an overhead presentation with respect to the above matter.
The Commission received the presentation and update for information.
c) TTC Capital Budget Update
Gary Webster, Chief General Manager, gave an overhead presentation with respect to the above matter.
The Commission adopted the recommendation contained in the report presentation, as listed below:
“It is recommended that the Commission approve an amended 2010-2014 Capital Program and 10 year forecast in the amount of $6.015 billion gross as outlined in this presentation, which represents a reduction in project expenditures of $600.7 million gross ($548.2 million net).
The Commission also adopted the following motion:
1. That the amended 2010-2014 Capital Program and 10 year forecast be increased by $300,000 to retain the Lawrence-Allen Revitalization Project Study and have it removed from the project deferral list”.
a) Chief General Manager’s Report - Period 8 (August 2 to August 29, 2009)
It is recommended that the Commission forward a copy of this report to (1) each City of Toronto Councillor and (2) the City Deputy Manager and Chief Financial Officer, for information, noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission.
Approved
a) Procurement Authorization - Supply of Safety Equipment/Apparel
It is recommended that the Commission approve the issuance of a purchase order for the supply of safety equipment/apparel to Hansler Smith Limited in the upset limit amount of $13,700,000 for a 5 year term commencing December 1, 2009 to November 30, 2014.
Approved
b) Summary of Authorized Expenditures between $1,000,000 to $5,000,000 for the Period August 1, 2009 to September 30, 2009
It is recommended that the Commission receive this report for information. It lists Expenditures ($1,000,000 up to $5,000,000) for the period August 1, 2009 to September 30, 2009 which were approved by the Chief General Manager.
Received
a) Procurement Authorization Amendment - Supply of Diesel Fuel
It is recommended that the Commission authorize the issuance of an amendment to the contract with Suncor Energy Products Inc. (Suncor) for the supply and delivery of diesel fuel to increase the total contract upset limit by $50,000,000 to a revised upset limit of $379,400,000 and to extend the contract term from June 30, 2010 until December 31, 2010.
Approved
a) Notice of Award - Procurement Authorization – Keele Trestle Bridge Structural Retrofit Rehabilitation - Contract No. BC5-2
It is recommended that the Commission receive the notice of award of Chair Giambrone, Vice-Chair Mihevc and the Chief General Manager authorizing:
a) acceptance of the tender submitted by Torbridge Construction Ltd. (Torbridge) in the amount of $1,644,000.00 for Contract BC5-2 Keele Trestle Bridge - Structural Retrofit Rehabilitation.
b) Approval of an unbudgeted expenditure of $3,200,000 for Contract BC5-2 Keele Trestle Bridge Structural Retrofit work, associated engineering costs and work by Operations Branch in the State of Good Repair Category, Project 3.4 Bridges/Structures Maintenance Program.
Received
a) Toronto-York Spadina Subway Extension Project – Steeles West Station Approval of Conceptual Design
D. Lawson, Supervisor – Architectural & Communications, gave a PowerPoint presentation on the above matter.
The Commission received the presentation for information.
The Commission approved the recommendation contained in the report, as listed below:
“It is recommended that the Commission approve the conceptual design for Steeles West Station which will be presented through the public consultation process”.
b) TTC Corporate Policy Review – Safety 10.14.4
It is recommended that the Commission receive for approval, Corporate Policy 10.14.4, Safety.
Approved
c) TTC Corporate Policy – Donations to the Commission for Community Benefits
It is recommended that:
1. The Commission adopt the policy “Donations to the Commission for Community Benefits”, as set out in Attachment #1;
2. This report be forwarded to the City Clerk, noting its adoption in accordance with Toronto City Council’s request; and,
3. The appropriate Commission staff and officials be authorized and directed to take the necessary actions to give effect to the policy “Donations to the Commission for Community Benefits”.
Approved
C-1 Tim Simmonds, Director, Economic Development, City of Vaughan requesting that the future Vaughan Corporate Centre Station be renamed to the Vaughan Metropolitan Centre Station.
The Commission received the communication and referred the correspondence to staff for consideration.
C-2 Yvonne Davies, City Clerk’s Office, regarding City Council’s request that the Toronto Transit Commission and Metrolinx report back in November 2009 to implement LRT technology to match and work with Transit City on the extension of the Scarborough Rapid Transit Line and request the conversion of the existing line between Kennedy and McCowan Stations from its current I.C.T.S technology to LRT technology matching the extension consistent with Transit City.
The Commission received the communication for information and referred the correspondence to staff for consideration.
C-3 Councillor Michael Thompson, City of Toronto, regarding potential passenger flow concerns between the YRT Bus Terminal and the Passenger Pick-up/Drop-off in the proposed design of Steeles West Station.
The Commission received the communication for information and referred the correspondence to staff for consideration.
C-4 Bob Kinnear, President/Business Agent – Amalgamated Transit Union, Local 113, requesting an opportunity to speak at the November 17, 2009 Commission meeting regarding special transit passes for Canadian Forces Veterans.
Chair Giambrone moved that the commission hear the deputation from Mr. Kinnear at its meeting on Tuesday November 17, 2009.
The motion by Chair Giambrone carried.
Supplementary Agenda
11. Reports With Confidential Attachments (Committee of the Whole)
a) Procurement Authorization – Construction Project Insurance Toronto York Spadina Subway Extension
Chair Giambrone moved that recommendation no. 1 be struck out and replaced with the following:
“1. That authority be delegated to the Chair, Vice-Chair and Chief General Manager to award the contract following the investigation of potential options related to the deductible rates. Furthermore, that the Chief General Manager and General Secretary report the outcome to the Commission at a future meeting”.
The motion by Chair Giambrone carried.
Chair Giambrone moved approval of the report, as amended.
The motion by Chair Giambrone carried.
12. Procurement Authorization Amendment – Options to Purchase 95 Forty-Foot Clean Diesel Low Floor City Buses
It is recommended that the Commission:
1) Authorize staff to exercise the contract option with Daimler Buses North America Ltd. (Daimler) in an amount of $18,961,931.10 including all taxes, for the purchase of 35 Forty-foot low floor clean diesel Orion VII NG buses for delivery early in 2011 with the option to be exercised no later than December 18, 2009 ; and
2) Authorize staff to exercise the offer with Daimler Buses North America Ltd. (Daimler) in an amount of $32,506,167.60 including all taxes for the purchase of 60 Forty-foot low floor clean diesel Orion VII NG buses for delivery early in 2012 with the offer to be exercised no later than December 18, 2009; and
3) Authorize staff to dispose of those buses retired as deemed appropriate as a result of the purchase of the two aforementioned option orders in the best interests of the Commission.
Approved
The meeting adjourned at 3:35 p.m.
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