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Meeting No. 1904
Wednesday, December 17, 2008
1:00 PM

Committee Room 2, 2nd Floor
Toronto City Hall
100 Queen Steet West


A. Giambrone (Chair), J. Mihevc (Vice-Chair), B. Saundercook, S. Hall, P. Milczyn, S. Bussin and A. Perruzza (Commissioners), G. Webster (Chief General Manager), V. Rodo (General Manager – Executive & General Secretary), R. Cornacchia (General Manager – Operations), J. Sepulis (General Manager – Engineering & Construction), B. Leck (General Counsel), S. MacDonald (Manager - Materials & Procurement), A. Smith (Chief Marketing Officer), W. Dawson (Superintendent – Route & System Planning), T. Andrews (Chief Special Constable – Special Constable Services), S. Ghaly (Program Manager – Transit City), S. Blakey (Executive Director – Human Resources), B. Ross (Director – Corporate Communications), W. Buffett (Assistant General Secretary) and F. Stanois (Coordinator – Secretariat Services) were present.

A. Giambrone was in the Chair.

C. Wheeler, Deputy Chief Project Manager, Third Party, Planning & Property, Spadina Subway Extension Department was present for Item No. 21.

Prior to commencing with the agenda, the Commission undertook the following business:

  1.  TTC Rap Video
    Chair Giambrone introduced Rudolph Anthony Watson and Randal Paul Medford who had recently produced a rap video concerning the TTC. The video was then shown.

    On behalf of the TTC and the City, Chair Giambrone and Mayor Miller congratulated Rudolph and Randal on their excellent work and presented them with a Metropass for the month of January.
  2. TTC Partnership with the Daily Bread Food Bank

    Chair Giambrone announced that TTC customers can help out the Daily Bread Food Bank over the holiday season (until January 2, 2009), by dropping off donations at five TTC subway stations. Donations can be made at Bloor-Yonge, Kennedy, Kipling, Finch and Downsview Stations during regular subway operating hours. 
  3.  Outgoing Commissioners

    Chair Giambrone advised that Commissioner Michael Thompson and Glenn De Baeremaeker would be leaving the Commission effective December 31, 2008.
    On behalf of the Commission, management and staff, Commissioner Perruzza requested the Chair to send a letter of thanks to Commissioners Thompson and De Baeremaeker for their valued contributions.

Declaration of Interest - Municipal Conflict of Interest

Minutes of the Previous Meetings

Commissioner Saundercook moved that the Commission approve the minutes from meeting no. 1903 and that the chair and general secretary be authorized to sign the same.

The motion by Commissioner Saundercook carried.

Business Arising Out of Minutes

Committee of the Whole Resolution

Vice-chair Mihevc moved that the Commission approve a resolution to meet as the Committee of the Whole at 9:00 a.m. or later on Wednesday, January 21, 2009 to deal with litigation or potential litigation matters, labour relations or employee negotiations and to receive advice which is subject to solicitor-client privilege.

The motion by Vice-chair Mihevc carried.

Public Presentations

a) Report No. 18 – Greenwood Yard Noise Complaint
Kevin Matchett (not present)
The Commission also received several letters of complaint from residents in the Greenwood Yard area.
(Also see item nos. 18 and 10(c-2) for minute)

Notice of Motions

a) Chair Giambrone – Station Modernization Program - “Pape Station
Approval of Finishes and Artwork” for Inclusion of Solar Panels on Roof

Chair Giambrone moved that the may 21, 2008 report titled, “Station Modernization Program – Pape Station approval of finishes and artwork” be re-opened to allow for the inclusion of rooftop solar panels in the station’s design.

The Commission noted the foregoing motion which will be considered at the next meeting.

Motions Without Notice

NIL

Items of Which Notice has Previously Been Given

NIL

Items Deferred From Last Meeting to Permit Debate/Public Presentation

NIL

  1. Reports with Confidential Attachments (Committee of the Whole)

    2. a) Voluntary Disclosure – GST Liability on Commercial Leases – Status Update

    The Commission:

    1. Received the recommendation as set out in the confidential attachment; and
    2. Approved that the information in the confidential attachment remain confidential in its entirety as it contains advice which is subject to solicitor-client privilege.
    3. Received this report for information purposes.
  2. Presentations
    3. a) CUTA Award

    On May 3, 2007, at 9:00 p.m., Greenwood Carhouse employee Murray Aldred reported a house fire across the street from Greenwood Carhouse. Foreperson Larry Headley called Transit Control to report the fire. On duty carhouse employees went across the street and extinguished the fire. Flames and smoke were coming from the porch of the house. The fire was extinguished safely. Toronto Fire and Toronto Police later attended and reported that they believed the fire had been set deliberately. No one was home at the time of the fire. These employees prevented a far worse situation.
    Michael Roschlau, President & CEO, Canadian Urban Transit Association presented the Canadian Urban Transit Association National Transit Employee Recognition Award to Larry Headley, Murray Aldred, Michael Desanto, Michelle Baird and Argiri Zorbas in recognition of their teamwork and heroic actions.
    b) Chief Information Officer Recognition

    On behalf of the Commission, Chair Giambrone congratulated John Cannon, Chief Information Officer and the Information Technology Services Department for their continued recognition from external parties for industry activities that are being successfully carried out at the TTC.

    c) Customer Service Disruption Notification E-Alerts

    The Commission deferred consideration of this matter until its next meeting.
  3. Budget Matters
    4. a) Chief General Manager’s Report Period 10 – October 5 to November 1, 2008

    It is recommended that the Commission forward a copy of this report to each City of Toronto Councillor for information noting that the detailed CGM’s Report is available upon request from the Office of the General Secretary of the Commission. 

    Approved
  4. Procurement Authorizations

    5. a) Procurement Authorization – Transit City Light Rail
    Program – Project Controls Services Contract TC85-4

    It is recommended that the Commission authorize the award of contracts to the following firms, in the upset limit amounts listed below, for Transit City Light Rail Program, Project Controls Services, Contract TC85-4, for a period of 10 years, for a total upset limit amount of $50 million:
    1. Transit City Associates (A joint venture of AECOM Ltd., Parsons Brinckerhoff and Giffels Associates Ltd./IBI Group) - $25,000,000.00.
    2. Comtech International Design Group Inc. (Comtech) - $25,000,000.00.

    Approved

    b) Procurement Authorization – Fire Ventilation Consultant
    Toronto-York Spadina Subway Extension Project Contract A85-81

    It is recommended that the Commission authorize the award of Contract A85-81 in the upset limit amount of $3,000,000 to Earth Tech Canada Inc., doing business as AECOM (Earth Tech), for the conceptual design services related to fire ventilation for the Toronto-York Spadina Subway Extension, for a period of three years.

    Approved

    c) Procurement Authorization – Communications
    and Information System (CIS) Cellular Services

    It is recommended that the Commission authorize the issuance of a purchase order to Bell Mobility (Bell) in the upset limit amount of $1,361,000 for the provision of Communications Information System (CIS) Cellular Services for 5 year term, commencing December 17, 2008, subject to negotiating acceptable terms and conditions.

    Approved

    d) Procurement Authorization – Supply of Carbone of America Parts

    It is recommended that the Commission authorize the awarding of a three-year inventory supply contract for Carbone of America parts to Carbone of America (LCL) Ltd. for the period from February 2009 to January 2012 for an upset limit of $3,509,000 including applicable taxes.

    Approved

    e) Procurement Authorization – Supply of Various Adhesives

    It is recommended that the Commission authorize the award of three-year inventory supply contracts for the supply of various adhesives to the following companies for the period from January 2009 to January 2012:

    • Reliable Bearing Co. Ltd. for $680,000 including applicable taxes. 
    • Hansler Smith Limited for $300,000 including applicable taxes. 
    • Motion Industries Canada for $92,000 including applicable taxes.
    •  Wolseley Industrial Products Group for $85,000 including applicable taxes.
    •  Charles Jones Industrial for $23,000 including applicable taxes.
    • Electro Sonic for $10,000 including applicable taxes.
    • Davies Auto Electric Ltd. for $3,500 including applicable taxes.
    • S.B. Simpson Group Inc. for $2,500 including applicable taxes.

    Approved

    f) Summary of Authorized Expenditures Between $200,000
    to $500,000 for the Period October 1, 2008 to October 31, 2008

    It is recommended that the Commission receive this report for information. It lists expenditures ($200,000 up to $500,000) for the period October 1, 2008 to October 31, 2008 which were approved by the Chief General Manager.

    Recieved

  5. Procurement Authorization Amendments

    6. a) Purchase Order Amendment Authority –
    Bathurst Street CPR Bridge North of Dupont Street

    It is recommended that the Commission:

    1. Approve an unbudgeted expenditure of $570,000 to allow the work under contract through the City of Toronto to proceed with the rehabilitation of the bridge structure, protection of Commission communications and power assets during construction, the lowering of the road surface and replacement of the streetcar tracks around this structure. 
    2. Approve the issuance of a purchase order amendment to the City of Toronto – Transportation Services to increase the total upset limit by $570,000 to a revised total of $3,574,000.

    Approved

  6. Notice of Awards
    7. NIL
  7. Service Matters
    8. NIL
  8. Other Business

    9. a) York University Busway Public Art Concept

    It is recommended that the Commission approve the artwork for the York University Busway project, as described in this report.

    Approved

    b) 2009 Commission Meeting Schedule

    It is recommended that the Commission approve the following 2009 meeting schedule dates, and that the published schedule serve as notice for these meetings:

    • Wednesday, January 21, 2009
    • Wednesday, July 22, 2009
    • Wednesday, February 18, 2009
    • Wednesday, August 26, 2009
    • Friday, April 3, 2009
    • Thursday, September 24, 2009
    • Monday, April 27, 2009
    • Thursday, October 29, 2009
    • Thursday, May 28, 2009
    • Wednesday, November 25, 2009
    • Wednesday, June 24, 2009
    • Wednesday, December 16, 2009

    Commissioner Perruzza moved that the General Secretary be requested to review and report back on the possibility of making the commission meeting schedule more consistent with the city schedule as it relates to the July and August meetings.

    The motion by Commissioner Perruzza carried.

    c) Appointment of Members to the
    Advisory Committee on Accessible Transportation

    It is recommended that the Commission approve:

    1. the appointment of seven (7) candidates to the Advisory Committee on Accessible Transportation, with five (5) of the candidates commencing their term on January 2009 and ending December 31, 2011, and two (2) commencing January 2009 and ending December 31, 2009 (See Appendix A); and
    2. the appointment of three (3) candidates to re-establish a pool to draw from in the event a member does not accept or complete their term and, if not used, to be short listed automatically for 2009 new vacancies.

    Approved

    Chair Giambrone also acknowledged the following outgoing members of the Advisory Committee on Accessible Transportation:

    • Penny Lamy Christene Rowntree
    • Scott McArthur Jo-Ann Bentley (not present)
    • Anna Noviss

    On behalf of the Commission, Chair Giambrone thanked the above individuals and presented them with a plaque in recognition of their hard work and dedication to the Committee.

      d) TTC Corporate Policy Update – 13.1.5 – Personal Automobile Use

      It is recommended that the Commission approve TTC Corporate Policy 13.1.5 Personal Automobile Use, as amended (see Appendix A).

      Approved

      e) TTC Corporate Policy Review – 2.9.2 – Visiting/Calling
      the Transit Control Centre During Emergency Situations

      It is recommended that the Commission approve the following TTC Corporate Policy, as amended, which is attached hereto as Appendix ‘A’.

      Approved

      f) Proxy to Vote Toronto Transit
      Commission Shares in Toronto Coach Terminal Inc.

      It is recommended that the Commission approve the attached proxy to exercise the 10,000 Toronto Transit Commission shares in Toronto Coach Terminal Inc. for any Toronto Coach Terminal Inc. Shareholders Meeting that is held during the year 2009.

      Approved

      g) Proxy to Vote Toronto Transit Commission
      Shares in Toronto Transit Consultants Limited

      It is recommended that the Commission approve the attached proxy to exercise the 1,000 Toronto Transit Commission shares in Toronto Transit Consultants Limited for any Toronto Transit Consultants Limited Shareholders Meeting that is held during the year 2009.

      Approved

      h) Status Report – Arts on Track
      University Subway Renaissance Program

      It is recommended that the Commission receive this report for information.

      Received

      i) Senior Management Review of the
      Safety System Minutes of September 22, 2008

      It is recommended that the Commission receive for information, the minutes of the September 22, 2008 Senior Management Review of the Safety System meeting.

      Received

    1. New Business
      2. NIL
    2. Correspondence
      3. C-1 Joe Clark, dated December 15, 2008 entitled, “Claim that Museum Station renovation was “well received by the public.”
      The Commission received the communication for information.

      C-2 Councillor Paula Fletcher, dated December 17, 2008 entitled, “Excessive Noise at Greenwood TTC Yards.
      The Commission received the communication for information.
      (Also see public presentation (a) and item no. 18 for minute)

      11. Assault Prevention and Support Program

      R. Cornacchia, General Manager – Operations gave a PowerPoint presentation with respect to this matter.
      The Commission also had before it a report entitled, “Assault Prevention & Support Program.”

      The Commission received the presentation and report for information.

      12. Winter Operation Plans

      R. Cornacchia, General Manager – Operations gave a PowerPoint presentation with respect to this matter.
      The Commission also had before it a report entitled, “Winter Operation Plans.”
      Chair Giambrone moved that this matter be deferred to permit debate at the next meeting.

      The motion by Chair Giambrone carried.
      Chair Giambrone also tabled the following motions for consideration at the next meeting

      1. That the Commission direct staff to approach parking enforcement to increase the number of enforcement units on the street to two or three, as required. 
      2. That the Commission support staff in taking surface stops out of service, as required, in designated priority areas during periods of severe winter conditions.

      13. Procurement Authorization – Geotechnical Engineering
      Consultant for Toronto-York Spadina Subway Extension Contract A85-83

      It is recommended that the Commission authorize the award of Contract A85-83 to Coffey Geotechnics Inc. for the Geotechnical Engineering Consultant for Toronto-York Spadina Subway Extension, in the upset limit amount of $3,500,000.

      Approved

      14. Procurement Authorization – Repair and
      Testing of Damaged T1 Cars 5184, 5185, 5326 and 5327

      It is recommended that the Commission authorize the award of a Contract, to Bombardier Inc. in the upset limit amount of $4,100,000.00 for the repair of T1 Subway Cars 5184, 5185, 5326 and 5327, including all applicable taxes.

      Approved

      15. Procurement Authorization – Provision of Ecologo Certified Green Power

      It is recommended that the Commission approve the issuance of a purchase order to Direct Energy Marketing Ltd. in the total upset limit amount of $2,110,000 for a three year period from January 1, 2009 to December 31, 2011 for the provision of Ecologo Certified Green Power, subject to acceptable negotiations regarding the terms and conditions.

      Approved

      16. Procurement Authorization – Consultant Services – Confined Space Entry

      It is recommended that the Commission:

      1. Authorize the award of a contract to Pinchin Environmental Ltd., for Consulting Services – Confined Space Entry, for a period of one year:
        Contract 1 $300,000 for Plant Maintenance Department
        Contract 2 $330,000 for Track & Structure Department.

      Total Upset Limit Amount $630,000.

      Approved

      17. Procurement Authorization Amendment -
      Vehicle Work Order, Inventory and Purchasing

      It is recommended that the Commission authorize:

      1. A Purchase Order Amendment for the implementation support phase of the project in the amount of:
        - $2,500,000 for the Vehicle Work Order System; and
        - $415,000 for the Inventory System to a revised total upset limit of $12,788,863.48 to IFS North America Inc. (IFS). 
      2. A Purchase Order Amendment in the amount of $675,000 to a revised total upset limit of $5,068,114.17 to IFS North America Inc. (IFS) for the Purchasing Module Replacement System.

      Approved

      18. Greenwood Yard Noise Complaints

      It is recommended that the Commission support the actions as described in this report and summarized as follows:

      1.  Staff to arrange an assessment of the airborne noise from the yard affecting the adjacent community. 
      2. The assessment will be conducted by the Acoustical Technical Services Consultant currently under contract with the Commission. 
      3. Staff to continue communication with the concerned group in the community and with the local Councillor.

      Approved

      19. TTC Corporate Policy Review – Policy 13.5 Authorization
      for Expenditures & Other Commitments, 13.11 Delegation
      of Departmental Expenditure Authority & Policy 5.3 Procurement

      It is recommended that the Commission approve the following TTC Corporate Policies as amended for implementation effective January 2009, which policies are attached hereto as Appendix ‘A’, ‘B’ and ‘C’: 

      1. Policy 13.5, Authorization for Expenditures and Other Commitments; 
      2. Policy 13.11, Delegation of Departmental Expenditure Authority; and 
      3. Policy 5.3, Procurement.

      Approved

        20. Public Forum on Accessible Services

        It is recommended that the Commission: 

        1. Note that:
        • Two public forums were held on May 20, 2008 and October 22, 2008 to provide an opportunity for members of the public to provide input and suggestions on accessible services at the TTC;
        • The forums, which were undertaken jointly with the Advisory Committee on Accessible Transportation (ACAT), and were attended by Commissioners and TTC Senior Management, fulfill one of the commitments made by the TTC in response to the Ontario Human Rights Tribunal of Ontario Order regarding the provision of stop announcements on the surface systems; 
        • The forums were generally well attended, and the TTC received over 300 comments and suggestions regarding ways of improving its service which have been documented and are being acted on;
        • TTC staff, in conjunction with ACAT, plan to hold an annual forum on TTC accessibility issues, with the next forum planned for May 2009; and

              2.   Forward this report to City Council, Metrolinx, and the Ontario Human Rights Commission and the Ontario Human Rights Tribunal of Ontario.

          Approved

          21. Yonge Subway Extension – Final Report on
          Transit Project Assessment Process and Future Actions

          C. Wheeler, Deputy Chief Project Manager, Third Party, Planning & Property, Spadina Subway Extension Department gave a PowerPoint presentation with respect to this matter.

          The Commission received the presentation for information.
          Commissioner Hall moved that the lead-in sentence embodied in recommendation no. 2 be amended to read:

              2.    Make its support for the implementation of the Yonge Subway extension project contingent on the following requirements:

          The motion by Commissioner Hall carried.

          Commissioner Hall moved that the first point embodied in recommendation no. 2 be amended to read:

          • the TTC’s base capital funding needs must continue to be fully funded including replacement streetcars and the Transit City lines are the first priority for implementation.

          The motion by Commissioner Hall carried.

          Chair Giambrone moved that the following requirements be added to the list in recommendation no. 2:

          •  an origin-destination study of the travel demand in the proposed service area be undertaken, and that this report identify other transit projects that serve this demand. 
          • the feasibility of accommodating the increased ridership in stations on the YUS line must be determined and funded, with specific regard to all stations south of Eglinton on the Yonge line.

          The motion by Chair Giambrone carried.

          Vice-chair Mihevc moved approval of the staff recommendations, in principle only, allowing for a further review and further reports at the January 2009 meeting.

          The motion by Vice-chair Mihevc carried.
          The Commission approved the staff report, as amended.

          Vice-chair Mihevc moved the following motions:

          1. Noting the complexity of the project and the multiple and diverse implications of the project for the TTC, staff be requested to report to the next TTC commission meeting and the executive committee of the city on the implications and possibilities that may be provided by using an individual ea process or a class ea process to review this project.
          2. That staff be requested to report back to the Commission in January on:
          • The projected operating costs of the completed project;
          • Likely inter-regional fare scenarios;
          • Expected ridership figures on opening day; and
          • Impacts to the Yonge extension from GO transit expansion projects, specifically in the Yonge corridor.

          The motions by Vice-chair Mihevc carried.

          Commissioner Saundercook moved that staff be requested to report back on the feasibility of purchasing a 7th car or lengthening the six cars that would make up a new train.

          The motion by Commissioner Saundercook carried.

          22. Service on New Year’s Eve – December 31, 2008

          It is recommended that the Commission:

          1.  Note that TTC service for New Year’s Eve, December 31, 2008 will be operated later, until approximately 4:00 a.m. on the subway and on most bus and streetcar routes; and 
          2. Forward this report to GO Transit, Brampton Transit, Durham Region Transit, Mississauga Transit, York Region Transit, and Metrolinx.

          Approved

          The meeting adjourned at 4:00 p.m.

          TORONTO TRANSIT COMMISSION MEMBERS

          Chair Adam Giambrone
          Vice-Chair Joe Mihevc
          Commissioner Maria Augimeri
          Commissioner Sandra Bussin
          Commissioner Suzan Hall
          Commissioner Peter Milczyn
          Commissioner Ron Moeser
          Commissioner Anthony Perruzza
          Commissioner Bill Saundercook